Covid-19 Policies

We're Dedicated to Protecting Our Community

While the recommendations and precautions continue to change as the pandemic develops, MerMagic Con remains stedfast in their commitment to making this an event for ALL mermaids, including those who are immunocompromised as are many on the production team. Therefore, the event will only be held if the government, venues and organizers all believe it can be done so safely.  This page will be updated as the situation develops. Follow the Facebook page for the latest updates. 

What covid precautions should I take after the convention?

In accordance with the Centers for Disease Control’s COVID-19 precautions regarding large group events and travel, you should get tested for COVID-19 after the event and follow isolation/quarantine recommendations.

What covid protocols and protections will be in place at the convention?

For the safety of the community the entire MerMagic Con staff is vaccinated. 

While Virginia has dropped all covid restrictions due to dropping infection rates and some of the highest vaccination rates in the country, due to our written agreements with each venue, we are subject to their individual covid policies when on the premises. Here’s what to expect:

At Freedom Aquatic Center (Most Convention Programming):
 – Everyone arriving to the aquatic center must fill out the Mason COVID Health✓™ prior to entering, each day. We  strongly recommend you create an account before MerMagic Con to speed up the process.
– All unvaccinated people must wear a mask when not in the pool area.
– Vaccinated people may go Maskless but must check in with the convention to show vaccination documentation and receive their pin. 
– Only certain masks are approved at the Freedom Center. See the full list of mask requirements here.
– We strongly recommend that all attendees wear a mask whenever possible, even if they have been vaccinated.

At the Best Western Battlefield in (Gala and Mixer): 
– The hotel is engaging in enhanced cleaning and event size caps, but mask wearing is not required in the general hotel. 
– For everyone’s safety we strongly encourage all attendees to wear a mask in public spaces and all vaccinated attendees to display their pin.   

At MEHEIL (Aquarioke):
– Aquarioke will have a new mic cover for each singer. 
– Mask wearing is not required by the facility. 
– For everyone’s safety we strongly encourage all attendees to wear a mask in public spaces and all vaccinated attendees to display their pin.   

When are masks required?

In order to allow as many people to participate as possible, everyone, regardless of vaccination status, must wear a mask for the convention photo on Saturday. 

When at Freedom Center outside the pool area, you must wear a mask unless vaccinated. In order to go maskless, bring proof of vaccination to the convention registration desk to receive an official MerMagic Con Vaccination pin. Be sure to display your pin when going maskless.

While you can move throughout the hotel maskless, in accordance with their policy, if you wish to go to the gala sans mask you must present your proof of vaccination or pin upon gala checking (pin-holders will be verified against the list of those who already provided vaccination documentation at registration) 

We strongly recommend that everyone wear a mask whenever possible, regardless of vaccination status. 

What proof do I need to verify my vaccination status?

We are accepting vaccine cards for verification in person or in digital image form. You must also bring a photo ID. 

What if I don't wish to disclose my vaccination status?

That is completely your choice and we respect your privacy! 
However for the safety of all, if you do not wish to verify your status you will need to wear a mask at the Gala and at Freedom Center when not in the pool area. 

Why aren't you just requiring vaccination for everyone?

As mentioned above, we are subject to the venues’ covid policies. The Freedom Aquatic Center has members who may be using other spaces of the facility. Similarly the hotel has guests who are not associated with our event. Both facilities have staff. Even if we instituted a vaccine requirement for our attendees it would be a completely false sense of security because we can not enforce it for these other parties. It is important to us to be open and honest about what we can and cannot control so that every attendee can make an informed decision.

Help! I forgot to pack my mask!

Many of our vendors are brining a selection of masks so that there is something for every mermaid’s style. Hop over to the MerMagic Con Mingling Group and place a preorder for pick up when you arrive. 

I bought my tickets before the policy was laid out and now I don't feel that I can attend. What do I do?

We completely understand. Many of our own staff are particularly vulnerable to infection and are therefore having to sit this year out. In order to accommodate everyone’s personal choices, our reschedule/refund policy for this year will continue to apply. 

For the 2021 convention, we’re offering zero-consequence cancellations. You can cancel at any time for any reason, no notice required and no questions asked. Any ticket-holders who have not checked into the convention by Sunday afternoon will receive an email with corresponding tickets for 2022, regardless of any price increases for the new year. 

In the event that you do not wish to attend the 2022 convention when the dates are announced, you will be issued a full refund, no questions asked. 

What if the 2021 convention is postponed?

The convention is currently postponed until August 6th – 8th 2021. In the event of further postponement within the 2021 calendar year all gala passes, vendor fees, sponsor agreements, and tickets will be automatically valid for the new dates.

In the event that you cannot attend the new dates, all gala passes, vendor fees, sponsor agreements and tickets will be automatically valid for 2022, regardless of any price increases. 

And finally, upon announcement of the 2022 dates, if you prefer not to attend 2022, you will be issued a full refund, no questions asked. 

What if the 2021 convention is cancelled?

In the event that this convention cannot be held safely within the 2021 calendar year, it will be cancelled. 

Upon cancellation all gala passes, vendor fees, sponsor agreements, and tickets will be automatically valid for 2022, regardless of any price increases for the new year. 

If upon announcement of the 2022 dates, you prefer not to attend, you will be issued a full refund, no questions asked.

What if the convention goes on as planned, but as a ticket-holder I don't feel safe traveling or attending? What's the cancelation policy?

It’s important to us that everyone feel safe at our event. So, for the 2021 convention, we’re offering zero-consequence cancellations. You can cancel at any time for any reason, no notice required and no questions asked. Any ticket-holders who have not checked into the convention by Sunday afternoon will receive an email with corresponding tickets for 2022, regardless of any price increases for the new year. 

In the event that you do not wish to attend the 2022 convention, you will be issued a full refund, no questions asked. 

What are the 2022 convention dates?

The dates for 2022 are not yet set but it will return to the typical late February or early March window. Dates for the following year are typically announced during closing ceremonies. 

How do I update my hotel reservations in the event of postponement or cancellation?

The Best Western Battlefield Inn has been working closely with the event accommodate changes in response to the development of the pandemic. If you reserved through the link for the original March dates, your reservation has been automatically updated to the corresponding May dates, however we encourage everyone to call and confirm the new reservation is to their liking. The hotel can be reached at: 703-361-8000.

If you have not yet made your reservation you can do so at the discounted convention rate of $72 by using this link. While a credit or debit card is required to make the reservation, there is no deposit at time of booking or fee for canceling ahead of the check-in date. 

In the event of further postponement, we will once again work with the hotel to update all existing reservations made through the convention link. Should you, or the convention, be forced to cancel at any time up until the day of check in there is no penalty or money lost.